Assistant Manager, Department of Geography

About the role

The Department of Geography at the National University of Singapore (NUS) is looking for an Assistant Manager / Manager to join its administrative team within the Arts & Social Sciences unit. The post provides comprehensive administrative support to the department and helps ensure the smooth running of academic, research and departmental activities. It is based at the Kent Ridge Campus.

Key responsibilities

• Academic HR administration: support appointments, reappointments, contract renewals, onboarding, transfers and separations, prepare documentation, track approvals and support faculty review, promotion and tenure exercises.
• Administer faculty matters such as sabbatical leave, NUS Student Work Scheme, Other Paid Work in NUS and teaching peer reviews.
• Committee and department administration: secretariat support for committees and meetings (agenda, minutes, follow-up), manage the shared mailbox, support academic visitor appointments and help organise departmental events.
• Research administration: support non-graduating research student visitors, research committees and the Department Ethics Review Committee, coordinate conferences, seminars and workshops, and support grant document submissions.
• Maintain records, databases and documentation, monitor deadlines and carry out other administrative tasks as assigned.

Required profile

• Diploma or degree in a relevant discipline.
• At least 3 years of experience in administrative, secretariat or operational support roles.
• Experience in higher education, research or public sector is an advantage.
• Strong organisational and time management skills, excellent interpersonal and communication skills, and experience in committee secretariat work.
• Ability to work independently and handle confidential information with discretion.

Required skills

• Proficiency in Microsoft Office: Word, Excel, PowerPoint and Outlook.
• Analytical and problem-solving skills.

Applications with a resume and cover letter are due by 30 November 2026; only shortlisted candidates will be contacted.