Assistant Manager, Faculty Affairs & Admin

About the role

The Assistant Manager (Faculty Affairs & Admin) supports the Assistant Director (Faculty Affairs) and the Vice Provost, Faculty Affairs (VPFA) in managing documentation, handling sensitive information, and coordinating faculty initiatives across NTU Colleges, Schools, and Autonomous Institutes.

Key responsibilities

• Coordinate university‑level faculty initiatives, leadership engagements, and events such as promotion briefings, quarterly meetings, orientation programs, and workshops.
• Support the Faculty Talent Candidate Network by organizing overseas outreach trips and maintaining the talent pipeline database.
• Develop high‑quality briefing materials, presentations, and management reports to aid decision‑making.
• Maintain databases and filing systems for faculty affairs matters and ensure accurate minute‑taking and distribution.
• Set up structured tracking systems, workflow templates, and standard operating procedures for the VPFA office.
• Manage budget submissions, finance claims, and procurement processes for the office.
• Provide comprehensive calendar, schedule, travel, and meeting management for the VPFA and AVPFA.

Required profile

• Proven ability to handle sensitive information with discretion.
• Flexibility and willingness to assume additional tasks as needed.
• Experience providing administrative and secretariat support to senior leadership.
• Strong organizational skills for managing documentation, priorities, and workflows.

Required skills