Business Operations Associate

About the role

Allianz Insurance Singapore (AIS), a fast-growing general insurance company, is hiring a Business Operations Associate. The role combines office management, governance, project coordination and workplace administration to support operational excellence and smooth day-to-day delivery. It works closely with business leaders and cross-functional teams to coordinate priority initiatives, manage office operations and support employee engagement.

Key responsibilities

• Governance and operational excellence: track decisions and actions, maintain policies and procedures, drive SOP governance with a central inventory, and manage SharePoint sites and document repositories
• Office management: liaise with building management and vendors, manage facilities, maintenance, workspace planning and office supplies, and coordinate relocations and space optimisation
• Workplace administration: manage assets, access and corporate phones, handle physical mail and vendor budgets and invoices
• Culture and engagement: support employee events, townhalls and internal communications, and help deliver sustainability initiatives
• Administrative support: coordinate management meetings, business reviews and leadership forums, manage travel policy and due diligence, and prepare communication materials

Required profile

• Diploma or Bachelor's degree in Business Administration, Operations Management, Office Administration or a related discipline
• 0-2 years of experience in office administration, operations coordination, project support or workplace services; experience supporting cross-functional stakeholders in a corporate environment is advantageous

Required skills

• Strong Microsoft Office skills (PowerPoint, Excel, Outlook, Teams)
• Familiarity with SharePoint and collaboration tools
• Experience using AI tools such as ChatGPT and Microsoft CoPilot is an advantage
• Organised, detail-oriented, able to coordinate stakeholders and manage multiple priorities