Corporate Secretarial Administrator (Executive Level)

About the role

The Corporate Secretarial Administrator provides end‑to‑end support for client mail services, document scanning, and secretarial tasks related to corporate transactions. Based at the Orchard Road office, the role ensures accurate handling of correspondence, bank statements, and regulatory filings for a range of jurisdictions.

Key responsibilities

• Manage inbound and outbound client mail, including redirection, scanning, and distribution to relevant departments.
• Scan and organise bank statements, standard letters, and corporate documents for accounting and compliance purposes.
• Assist the team in preparing and updating corporate records in Viewpoint, including certificates of incumbency and company search reports.
• Coordinate certification, notarisation, and bulk updates of time charges and disbursements.
• Maintain client profiles and conduct CDD updates using Sentroweb, monitoring alerts and risk assessments.
• Execute file closure procedures in line with the File Closure Checklist.

Required profile

• Strong attention to detail and ability to handle high‑volume document processing.
• Excellent coordination skills with internal teams and external clients.
• Familiarity with corporate secretarial processes and regulatory requirements.
• Ability to work independently in an onsite office environment.

Required skills

• Viewpoint
• Sentroweb

What we offer

• Competitive salary ranging from SGD 2,800 to 3,500 per month.
• Permanent employment contract.
• Opportunity to work in a dynamic corporate services team in Singapore.