Department Assistant – Commercial Operations

About the role

We are seeking a proactive Department Assistant to support our Commercial Operations team in Singapore. You will ensure smooth daily office operations, manage logistics, and act as the first point of contact for visitors and staff.

Key responsibilities

• Support day‑to‑day office running and maintenance.
• Coordinate administrative, logistical and travel arrangements for staff and visitors.
• Arrange domestic and international travel, including flights, hotels, visas and itineraries.
• Organise trips to the local shipyard, handling scheduling and logistics.
• Handle office errands such as procurement, deliveries and document handling.
• Greet visitors, answer calls/emails and represent the company professionally.
• Provide PA support to the office/country manager (calendar, correspondence, filing, meeting coordination).
• Assist with ad‑hoc administrative projects as needed.

Required profile

• Minimum 3 years of experience in office administration, personal or executive assistance.
• Excellent written and spoken English; Vietnamese is a strong plus.
• Advanced proficiency in Microsoft Office applications.
• Strong organizational skills with the ability to multitask and prioritize.
• Collaborative team player with good communication and problem‑solving abilities.
• International work experience is an asset.
• Preferably a Singapore citizen or permanent resident; able to start immediately.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Office suite

What we offer

• Hybrid working opportunity
• One day off on your birthday
• Comprehensive private health insurance