Education Administrator, Medicine (2-Year Contract)

About the role

NUS is hiring an Education Administrator for a 2-year contract to administer Phase V clinical postings, assessments and examinations, and to manage education systems and student records. The role also coordinates the Phase V Palliative Medicine Posting across hospitals, hospices, home-care services and community-based clinical sites, which requires extensive stakeholder engagement and operational coordination.

Key responsibilities

• Manage end-to-end administration of Phase V clinical rotations (Medicine, Geriatric Medicine, Dermatology), including scheduling, tutor arrangements, student communications and teaching materials, and coordinate the multi-site Palliative Medicine Posting
• Monitor completion of continuous assessments and End-of-Posting Tests, consolidate and verify results, maintain audit trails and submit results accurately and confidentially
• Support Phase II and Phase V medical examinations by preparing materials, handling confidential documents, supporting exam-day operations and post-exam processing
• Maintain records in Elentra, ExamSoft, SoMIMMS, TAS and the Online Marking Tool, manage teaching-hour documentation, support feedback administration and prepare audit and quality-assurance records
• Identify process improvements, resolve routine issues independently and work with faculty, tutors, students and healthcare partners

Required profile

• Diploma in Business Administration, Education, Healthcare Administration or a related field
• Relevant administrative or programme coordination experience
• Strong organisational skills, attention to detail and ability to manage multiple concurrent deadlines
• Excellent written and verbal communication
• Experience in education, healthcare or examination administration is advantageous

Required skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)