Executive Administrative Assistant, Chief Data & Analytics Office

About the role

We are seeking an Executive Administrative Assistant to support the Chief Data & Analytics Office. In this role you will provide high‑level administrative support to senior leaders, ensuring smooth operations and effective coordination across local and international teams.

Key responsibilities

• Manage complex calendars, schedule meetings and conference calls, and coordinate logistics with both local and overseas offices.
• Handle confidential information with discretion and exercise sound judgment in escalating critical issues.
• Provide professional telephone and visitor support, maintaining impeccable etiquette.
• Arrange domestic and international travel, preparing detailed itineraries and related documentation.
• Coordinate schedules and logistics for overseas VIP visitors and organize senior‑level meetings and events.
• Ensure compliance with control policies, process invoices and expense claims, and maintain accurate records.
• Support special projects, overflow tasks, and serve as backup for other assistants as needed.

Required profile

• Polytechnic diploma in Business & Administration or equivalent.
• Minimum 4 years of administrative experience supporting senior management.
• Strong partnership and collaboration skills in a fast‑paced, team‑oriented environment.
• Proven ability to prioritize multiple tasks, work under pressure and meet tight deadlines.
• Excellent written and verbal communication with senior stakeholders.
• Meticulous attention to detail, discretion with confidential data, and strong analytical and problem‑solving abilities.

Required skills

• Experience with Concur or a similar expense management system.