Executive Assistant and Office Manager

About the role

SEADRIF Insurance Company, a Singapore-based general insurer regulated by the Monetary Authority of Singapore, is looking for an Executive Assistant and Office Manager. The role keeps the CEO's agenda and the office running smoothly. It starts with the CEO's schedule: arranging meetings at the right level, preparing documents on time, handling travel and tracking commitments until they are done. It then covers the office as a whole, including work that supports the digitisation of routine workflows.

Key responsibilities

• Manage the CEO's calendar and schedule, including meetings with finance ministries, the Board, reinsurers and development partners.
• Prepare documents and arrange travel for the CEO.
• Track commitments and follow up until they are completed.
• Keep the office running well, including coordination across ASEAN time zones.
• Support the digitisation of routine workflows, focusing on tasks that require judgement.

Required profile

• At least five years' experience as an executive assistant, office manager or in a similar role; stronger candidates usually have more.
• Ideally some experience supporting a senior executive in a financial institution, professional firm, international organisation or government.
• Comfortable with senior people, careful with confidential information, proactive, clear writer and organiser.
• Experience with Singapore work passes, HR administration or a regulated financial institution is an advantage but not required.

The role is full-time and based in the Singapore office, with some travel expected for Board meetings, team retreats and partner events.