Executive Assistant (Elementary School)

About the role

The Executive Assistant supports the school Director in ensuring smooth administrative operations for an elementary school. This role involves managing communications, coordinating meetings, and assisting with educational projects to foster an efficient learning environment.

Key responsibilities

• Handle physical, telephone and email reception for parents, teachers and students.
• Manage agendas, filter requests, and coordinate communications in French and English.
• Prepare and follow up on pedagogical board meetings, including attendance tracking and report distribution.
• Draft and publish the weekly Teacher's Gazette, compile articles and create additional content.
• Organise school meetings, outings, trips and support the arrival of new families.
• Maintain student administrative files, request school records, and manage end‑of‑semester reports.
• Assist relief teachers with onboarding, schedule replacements and update monitoring tools.

Required profile

• At least 2 years of higher education in management assistance or equivalent.
• Previous experience in administrative support, preferably in a school setting.
• Fluent written and oral French and English.
• Strong organizational, diplomatic and team‑working abilities.

Required skills

• Proficiency with Google Suite.
• Familiarity with educational tools such as EDUKA and EDT.