Executive Assistant – Institutional Equity Division (Singapore)

About the role

We are seeking a detail‑oriented Executive Assistant to support the Institutional Equity Division of a leading global investment bank in Singapore. The role provides comprehensive secretarial and administrative assistance to the Equities Sales & Trading teams, ensuring smooth daily operations.

Key responsibilities

• Deliver administrative duties and support to the Equities Sales & Trading teams.
• Coordinate analysts and sales meetings, handling all logistical requirements.
• Arrange travel bookings and organize internal and external meetings for the team.
• Process expense claims and related reimbursements accurately.
• Perform general office tasks as directed by the respective teams.

Required profile

• Strong ability to meet tight deadlines and work proactively as a self‑starter.
• University degree from a reputable institution.
• Excellent interpersonal skills and a collaborative, team‑oriented mindset.
• Capability to work independently, make informed decisions, and prioritize workload.
• Exceptional organizational and multitasking abilities.
• High attention to detail, quality, and accuracy.
• Clear communication skills for articulating complex initiatives to stakeholders and clients.
• Analytical mindset with problem‑solving aptitude.
• Business acumen to recognise commercial opportunities.
• Self‑motivation and a strong desire to complete tasks efficiently.

Required skills