Executive Assistant

About the role

The Executive Assistant will support CIB Finance Exco members, representing their office both internally and externally. The role combines business support, secretarial services, coordination and operational assistance to ensure smooth office operations and high‑quality service for the bank and its clients.

Key responsibilities

• Manage diaries efficiently, prioritising appointments, preparing meeting materials and tracking action items.
• Coordinate travel arrangements, ensuring compliance with the Travel Policy and handling visas when required.
• Approve and review T&E submissions, monitor monthly cost reports and ensure expenses align with policy.
• Handle HR matters such as leave tracking, employee queries and support team engagement events, CSR activities and off‑site workshops.
• Maintain department distribution lists and provide sick/holiday cover for other CIB Finance EAs.
• Demonstrate awareness of regulatory frameworks and ensure governance requirements are met.

Required profile

• Excellent attitude, sense of ownership and strong collaboration skills.
• Highly detail‑oriented, able to multi‑task with speed and efficiency.
• Timely communicator who can adapt to an evolving environment.
• Team player who aligns pace and quality of execution with business priorities.

Required skills