Executive Assistant

About the role

The Executive Assistant reports to the Chief Executive Officer and acts as a trusted right hand who optimises the CEO's time so they can focus on key priorities. The role is a liaison and gatekeeper between the CEO, regional and headquarters leadership teams and external stakeholders, anticipating organisational needs, managing complex logistics and schedules and removing operational friction before it reaches the executive level.

Key responsibilities

• Provide executive administrative support: manage complex calendars, schedule meetings across multiple time zones, prepare agendas, collate presentation materials, record minutes and follow up on action items.
• Handle confidential information, correspondence, documentation and expense claims with discretion and integrity.
• Coordinate regional meetings, business reviews, town halls and events, including venue bookings, catering, audiovisual requirements and participant communications.
• Arrange regional and headquarters visits, covering travel, accommodation, transportation and visitor access.
• Manage domestic and international business travel, including flight proposals, accommodation, ground transport, entry requirements and detailed itineraries, within company policy and budget.
• Act as a coordination point between regional leadership, headquarters and local market teams, and facilitate information sharing across markets.
• Support the preparation of reports and presentations, track deadlines and deliverables, and help with HR-related coordination, onboarding and process improvements.
• Prepare related budgets and control spending, and act as a professional point of contact for internal and external stakeholders.

Required profile

• Strong organisational, planning and coordination skills.
• Excellent verbal and written communication skills.
• Ability to work across multiple markets, cultures and time zones.
• Proactive problem-solving and the ability to anticipate needs.
• High level of discretion, confidentiality, integrity and professionalism.
• Ability to manage competing priorities in a fast-paced regional environment.

Required skills

• Proficiency in Microsoft Office and relevant business collaboration tools.
• Stakeholder management and relationship-building.