Executive Assistant – Japan Stakeholder Management

About the role

We are seeking a highly organised Executive Assistant to support two senior leaders in a global energy and infrastructure company. The role focuses on managing relationships with regional and Japanese stakeholders while ensuring seamless executive operations.

Key responsibilities

• Provide comprehensive executive support, including calendar management, meeting coordination, and travel arrangements.
• Prepare business correspondence, presentations, reports, meeting materials, and follow‑up action items.
• Coordinate meetings across regional and international stakeholders, aligning schedules and communications.
• Assist in the preparation of management reports, board materials, and executive presentations.
• Organise corporate events, leadership meetings, business visits, and internal engagement activities.
• Liaise with internal departments and external partners to ensure efficient information flow.
• Handle confidential information with discretion and professionalism.
• Support ad‑hoc projects, research assignments, and executive initiatives as required.

Required profile

• Diploma or degree in Business Administration, Communications, or a related field.
• Minimum 5 years of experience supporting C‑suite or senior management.
• Strong organisational abilities and capacity to manage multiple priorities under tight deadlines.
• Excellent communication and interpersonal skills, confident interaction with senior stakeholders.
• Fluent in Japanese to support communications with Japan‑based stakeholders.
• Professional, resourceful, adaptable, and able to work independently.

Required skills

• Proficiency in Microsoft Office applications (PowerPoint, Excel, Word, Outlook).

What we offer

• Competitive salary of S$12,000 per month plus Annual Wage Supplement (AWS).
• Dynamic work environment with opportunities for professional growth.