Executive Assistant & Office Administrator

About the role

Arthrex, Inc. is seeking an Executive Assistant & Office Administrator to provide high‑level administrative, organizational, and strategic support to senior management while overseeing day‑to‑day office operations. This role acts as a central hub for internal stakeholders, external partners, and visitors, ensuring smooth office functioning and exceptional support for leadership.

Key responsibilities

• Manage and monitor executives’ calendars, anticipate scheduling needs, and resolve conflicts.
• Plan and coordinate international and domestic travel, including itineraries, logistics, and expense reporting.
• Schedule and organize meetings, board sessions, presentations, and industry events, handling all required materials and hospitality.
• Screen incoming communications, draft correspondence, and handle confidential information with discretion.
• Serve as primary contact for office facilities, maintenance, security, supplies, and vendor management.
• Oversee office moves, space planning, workstation setups, and inventory control across multiple locations.
• Manage pantry services, weekly lunch programs, mail and courier logistics, and access‑control systems.
• Welcome visitors, guide new employees, and coordinate office‑wide events and cross‑department activities.

Required profile

• Proven experience providing executive‑level administrative support.
• Strong organizational skills with the ability to anticipate needs and prioritize tasks.
• Excellent discretion when handling confidential information.
• Ability to manage multiple office operations simultaneously.

Required skills