Executive Assistant & Office Administrator

About the role

Arthrex, a global leader in orthopaedic medical devices, is seeking an Executive Assistant & Office Administrator to provide high‑level administrative and strategic support to senior management while ensuring smooth day‑to‑day office operations.

Key responsibilities

• Manage and monitor executives’ calendars, anticipate scheduling needs, and coordinate international and domestic travel.
• Schedule and organize meetings, board sessions, presentations, and industry events, handling all logistics and required materials.
• Screen incoming communications, draft correspondence, and handle confidential information with discretion.
• Serve as the primary point of contact for office facilities, maintenance, security, supplies, and vendor relationships.
• Oversee office moves, space planning, workstation setups, and inventory management across multiple locations.
• Coordinate mail, courier services, access control systems, and fire safety compliance.
• Welcome visitors, guide new employees, and support office‑wide events and cross‑department activities.

Required profile

• Proven experience providing executive‑level administrative support.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent discretion when handling confidential information.
• Ability to liaise effectively with internal teams and external partners.
• Detail‑oriented approach to facilities and inventory management.

Required skills