Executive Assistant & Office Administrator – Singapore

About the role

The Executive Assistant and Office Administrator provides high‑quality support to two People & Culture Directors while ensuring smooth day‑to‑day operations of the Singapore Store Support Centre. The role combines executive assistance, office management, event coordination and continuous process improvement.

Key responsibilities

• Manage complex calendars, travel arrangements, expense claims and confidential correspondence for two senior directors.
• Oversee daily office operations, including reception duties, pantry and supply management, and employee administrative queries.
• Coordinate meetings, prepare agendas and materials, manage documentation workflows and follow‑up on action items.
• Plan and execute P&C team events, town halls, celebrations and well‑being initiatives, handling logistics, vendor liaison and budget tracking.
• Administer selected digital tools such as business‑card platforms, access management systems and employee discount processes.
• Maintain strict confidentiality of sensitive HR and employee information while building strong cross‑functional relationships.

Required profile

• Demonstrated judgement, discretion and strong organisational skills.
• Proactive mindset with the ability to anticipate needs and prioritize competing demands.
• Excellent stakeholder management and communication abilities.
• Commitment to continuous improvement of administrative processes and service delivery.

Required skills