Executive Assistant & Office Manager (Family Office)

About the role

We are looking for a highly dependable Executive Assistant & Office Manager to support the CEO/Founder of a family office. The role blends executive coordination, office operations, business administration, and selective personal assistance in a fast‑paced, entrepreneurial environment.

Key responsibilities

• Provide full‑spectrum administrative support to the CEO, including calendar management, meeting coordination, travel arrangements and preparation of confidential documents.
• Coordinate regional and overseas business activities, track action items, and support strategic initiatives.
• Oversee daily office operations, procurement, facilities, vendor relationships and onboarding processes.
• Manage budgeting, expense tracking, invoice processing and organize company events and internal meetings.
• Assist with family‑office administration, liaise with private banking, property managers, schools, healthcare providers and handle VIP hospitality.
• Maintain the highest level of confidentiality and discretion in all matters.

Required profile

• Minimum 8 years of experience supporting senior executives, founders, or family principals.
• Previous exposure to family offices, entrepreneur‑led businesses, investment offices or private‑wealth environments.
• Strong sense of confidentiality, ownership, and accountability.
• Highly organized, proactive, resourceful and able to multitask effectively.
• Excellent interpersonal and communication skills.

Required skills