Executive Assistant - Singapore Office

About the role

Dubai Chambers, the umbrella organization of Dubai's main chambers of commerce, is looking for an Executive Assistant for its Singapore International Office. The role provides executive, operational and coordination support to the Chief Representative and acts as a key link between the Singapore office and the network of international offices, supporting communication, operational alignment, stakeholder engagement and the delivery of international activities such as events, delegations and trade missions.

Key responsibilities

• Provide end-to-end executive support to the Chief Representative, including scheduling, correspondence, briefings, meeting coordination and document preparation, while maintaining confidentiality, accuracy and discretion.
• Coordinate operational processes across the international office network and ensure timely information exchange between headquarters and international offices.
• Support stakeholder relations with government entities, business communities, partners and internal units, and help prepare communications, presentations, reports and digital content.
• Contribute to the planning and execution of events, trade missions, delegations, seminars and roundtables.
• Ensure compliance with information security and regulatory requirements, and recommend process improvements.

Required profile

• Bachelor's degree in Business Administration, International Business, Communications, Management, International Relations or a related field.
• Minimum 4 years of experience in executive support, corporate affairs, international operations, project management or a related field; experience supporting a senior executive is highly desirable.
• Experience in an international, multinational, government, chamber of commerce, trade promotion or business environment is an advantage.
• Excellent communication skills in Malay and English are essential.
• Comfortable working remotely or in a hybrid setup across time zones, with strong cross-cultural communication and relationship-building skills.

Required skills

• Strong proficiency in Microsoft Office, especially Outlook, PowerPoint, Word and Excel, and digital collaboration platforms.
• Excellent organizational, multitasking, prioritization and coordination skills.
• Ability to work independently, anticipate needs and manage competing priorities.