Executive Assistant to CEO ASEAN

About the role

The Executive Assistant will support the CEO ASEAN, ensuring the executive’s time is managed efficiently and that critical information flows smoothly across the organization. This role acts as a gatekeeper, representative, and administrative hub for both the CEO and the FRSG business unit.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and optimize daily time allocation.
• Handle email and phone communications, draft correspondence, reports, and presentations.
• Coordinate complex international travel, including itineraries, visas, flights, accommodation, and local transport.
• Serve as the primary liaison between departments, stakeholders, and external partners.
• Maintain administrative records, process expense claims, prepare meeting agendas, take minutes, and follow up on action items.
• Act as the contact point for FRSG with other ASEAN business units and stakeholders.

Required profile

• Proficient in Microsoft Office (Excel, Word, PowerPoint) and comfortable navigating Microsoft software.
• Excellent written and verbal communication in English; fluency in Japanese is mandatory.
• Ability to handle highly confidential information with discretion.
• Strong multitasking abilities, sound judgment, and decision‑making in the CEO’s best interest.
• Minimum 5 years of experience as an Executive Assistant or supporting C‑level executives (3‑5+ years acceptable).
• At least a diploma; a Bachelor’s degree in Business Administration or related field is preferred.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint