Executive Assistant to CEO

About the role

The Executive Assistant provides high‑level administrative, organisational, and strategic support to the CEO and the wider management team at BEUMER Group Singapore. Acting as a central hub, the role ensures seamless coordination across departments, enabling the leadership team to meet both strategic and operational objectives.

Key responsibilities

• Manage the CEO’s calendar, appointments, and travel logistics.
• Organise steering and leadership team meetings, including agenda preparation, logistics, equipment setup, minute‑taking and follow‑up on actions.
• Prepare, proofread and maintain reports, presentations and other documentation to a high standard.
• Serve as the primary point of contact for corporate visitors, clients and partners, handling confidential information with discretion.
• Support the CEO on strategic and operational projects, acting as project coordinator or manager when required.
• Coordinate timelines, risks and inter‑dependencies for key initiatives across business functions.
• Prepare decision‑making materials, business analyses and data models for leadership committees.
• Facilitate communication between the CEO office and internal stakeholders, ensuring clear dissemination of decisions, actions and deadlines.

Required profile

• Degree in Business, Communications, Engineering or a related field (preferred).
• 3–7+ years of experience as an Executive Assistant or in project/consulting roles supporting senior management.
• Proven ability to prepare executive analyses and presentations, manage complex schedules and deliver under pressure.
• Strong discretion, professionalism and excellent written and verbal communication skills.

Required skills