Executive Assistant to Chief Executive Officer

About the role

We are seeking a highly experienced, discreet, and polished Executive Assistant to support a dynamic Founder and CEO. This senior‑level position serves as the primary operational right‑hand, ensuring seamless precision across high‑priority business domains and private lifestyle logistics.

Key responsibilities

• Travel Operations: Plan and coordinate complex, multi‑leg international business and personal itineraries, including luxury accommodations, visas, ground logistics, private dining, and curated experiences.
• Strategic Scheduling: Manage a high‑volume calendar across multiple time zones, proactively optimizing the CEO’s daily agenda and prioritizing strategic focus areas.
• Lifestyle & Family Support: Oversee personal lifestyle coordination, household management, vendor relations, appointments, personal procurement, and bespoke projects.
• Document Administration: Maintain accurate identity records for family members, ensuring timely renewal of passports, visas, re‑entry permits, and official documentation.
• Event Planning: Organise mid‑scale executive functions, private events, and gatherings with end‑to‑end oversight of logistics and guest experience.
• Stakeholder Management: Act as a professional liaison between the CEO and internal/external high‑profile stakeholders, maintaining strict confidentiality.
• Digital & Administrative Asset Management: Maintain database contacts, high‑value asset shipping/insurance, and social media profile administration (e.g., LinkedIn).

Required profile

• Minimum 5 years of dedicated EA/PA experience supporting C‑Suite executives, preferably in founder‑led, ultra‑high‑net‑worth or private family office environments.
• Exceptional discretion, high attention to detail, and proven ability to operate autonomously in fast‑paced settings.
• Proactive, solutions‑driven mindset with strong emotional intelligence.
• Superior verbal and written communication skills.

Required skills

• Proficiency in Microsoft Office and Outlook.
• Proficiency in Google Workspace.
• Experience with digital event and project planning tools.