Executive Assistant to Director

About the role

The Executive Assistant will serve as the Personal Assistant to the Director, supporting both professional and personal priorities. This role is pivotal in ensuring smooth day‑to‑day operations and representing the department’s image.

Key responsibilities

• Oversee projects assigned by the Director across multiple business lines, community initiatives, and personal interests.
• Collaborate closely with Heads of Departments to drive project success.
• Balance stakeholder interests, including shareholders, management, customers, suppliers, financiers, government, and the community.
• Manage the Director’s calendar, travel arrangements, meetings, and schedules, securing required equipment and facilities.
• Coordinate and prepare materials for local, regional, and international meetings and presentations, and maintain accurate meeting minutes.
• Perform additional duties delegated by the Director, including office operations coordination and ad‑hoc tasks.

Required profile

• Diploma or Bachelor’s degree in Business or equivalent.
• Fluency in Malay for communication with Malaysian clients.
• High proficiency in the MS Office suite.
• Experience in corporate governance.
• Strong discretion and confidentiality.
• Excellent written and verbal communication with keen attention to detail.
• Proactive attitude, willingness to travel, and a sense of responsibility.

Required skills

• Malay language proficiency
• MS Office Suite (Word, Excel, PowerPoint, Outlook)