Executive Assistant to Senior News Management (12‑Month Contract)

About the role

Bloomberg News is seeking an Executive Assistant to provide high‑level administrative and operational support to senior news management. The role ensures senior leaders can focus on editorial and business priorities by handling complex scheduling, travel, and stakeholder coordination.

Key responsibilities

• Manage multiple senior leaders’ calendars, including high‑volume and last‑minute meeting requests.
• Coordinate regional and international travel end‑to‑end, handling flights, accommodation, ground transport and detailed itineraries.
• Prepare visa applications and related documentation, ensuring compliance with country‑specific requirements.
• Support visiting global leaders with scheduling, meeting rooms and on‑ground logistics across time zones.
• Oversee timely Travel & Expense submissions, receipt tracking, approvals and policy compliance.
• Prepare and format presentations and documents; manage OneDrive and SharePoint file organization.
• Handle ad‑hoc projects, events and broader team needs; respond to global administrative requests via internal ticketing system.
• Collaborate with other administrative team members to ensure seamless day‑to‑day support.

Required profile

• Minimum 5 years experience as an Executive Assistant or equivalent supporting senior leaders in a fast‑paced environment.
• Strong judgement, discretion and professionalism when handling sensitive matters.
• Exceptional organizational skills with the ability to manage multiple priorities and last‑minute changes calmly.

Required skills

• Advanced proficiency in Microsoft 365 (Teams, Word, PowerPoint, Excel).
• Experience with OneDrive and SharePoint for file management.