Executive Assistant to the Vice President and Managing Director

About the role

FedEx is hiring an Executive Assistant reporting to the Vice President and Managing Director. The role provides comprehensive executive, administrative and personal support so that day-to-day business operations run smoothly, with a high level of professionalism, discretion and sound judgment when handling confidential matters.

Key responsibilities

• Manage the VP and MD's calendar, appointments, meetings and travel, including flights, accommodation, ground transport, visas, expense claims and related logistics.
• Act as the main point of contact for internal and external stakeholders, coordinating across local, regional and global teams.
• Coordinate meetings, leadership events and official visits, including venues, materials, catering and logistics.
• Arrange visits by government officials and other key external stakeholders with relevant departments.
• Monitor and follow up on projects, initiatives and action items, ensuring timelines, policies and deliverables are met.
• Prepare, consolidate and review reports, presentations and correspondence, and communicate on behalf of the VP and MD when delegated.
• Coordinate IT equipment, mobile devices, office technology and software support with internal support teams.
• Maintain accurate records and confidential documents, including occasional support outside standard hours for different time zones.

Required profile

• Minimum secondary education or equivalent, with at least 5 years of experience as an Executive Assistant, Executive Administrator or similar, preferably in a fast-paced multinational organization.
• Proven experience supporting C-suite or senior executives, with discretion, confidentiality and attention to detail.
• Experience in large, matrixed organizations, coordinating across teams, regions and time zones.

Required skills

• Strong planning, organizational and time management skills, able to handle competing demands and tight deadlines.
• Excellent verbal and written communication, business writing and proofreading.
• Interpersonal and stakeholder management, with the ability to influence and keep stakeholders informed.
• Highly proficient in Microsoft Office 365, especially Excel and PowerPoint.
• Proficient in workplace technologies such as Microsoft Teams, Zoom and Webex.