Executive Personal Assistant to CEO & COO

About the role

Hegen is seeking an Executive Personal Assistant to support its CEO and COO. The role is pivotal in ensuring day‑to‑day effectiveness, allowing senior leaders to focus on strategic priorities with confidence.

Key responsibilities

• Manage executives' calendars, meetings, reservations and appointments.
• Prepare briefing notes, presentations, reports and meeting agendas.
• Handle email and correspondence on behalf of the executives.
• Organise travel arrangements, including flights, accommodation and itineraries.
• Take minutes, track action items and follow up on project deadlines.
• Proofread contracts, legal documents and non‑disclosure agreements.
• Maintain confidential filing systems, both physical and electronic.
• Coordinate logistics for internal and external meetings, board sessions and team events.
• Provide ad‑hoc personal and professional support as needed.
• Act as primary point of contact for internal and external stakeholders.

Required profile

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Minimum 3 years experience as a Personal Assistant supporting senior management or C‑suite executives.
• Excellent written and verbal communication skills in English and Mandarin.
• High degree of discretion, professionalism and integrity.
• Flexibility to handle urgent tasks outside regular hours.
• Strong organisational, time‑management and multitasking abilities.
• Proactive, resourceful and solution‑oriented mindset.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related productivity tools.