Executive Secretary

About the role

The Executive Secretary provides high‑level administrative and operational support to senior management, ensuring smooth coordination of schedules, communications, and governance activities. This role is pivotal in maintaining efficient executive office functions within a fast‑paced environment.

Key responsibilities

• Manage and optimise senior executives' calendars, meetings, travel arrangements and related logistics.
• Act as primary liaison between senior management, board members, regulators and external partners, handling communications and documentation.
• Prepare agendas, briefing materials, presentations and reports for leadership forums and board meetings.
• Track action items from meetings, ensure follow‑up and maintain governance records in line with audit requirements.
• Coordinate end‑to‑end travel, expense claims and both internal and external events.
• Handle confidential information with discretion, complying with data protection and security policies.
• Support continuous improvement initiatives across the executive office, collaborating with HR, Finance and other functions.

Required profile

• Bachelor’s degree or equivalent qualification.
• 5–8 years of experience supporting senior executives, preferably in a C‑suite environment.
• Prior experience in banking or financial services is advantageous.
• Strong organisational, time‑management and communication skills.
• High level of discretion, attention to detail and problem‑solving ability.
• Proactive, resourceful and adaptable in a fast‑paced setting.

Required skills

• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Outlook

What we offer

• Opportunity to work closely with senior leadership in a dynamic financial services environment.
• Professional development and exposure to high‑level governance processes.