Executive Secretary (Japanese Speaking)

About the role

A major Japanese bank is looking for a highly professional, proactive and detail-oriented Executive Secretary in Singapore to support its General Manager and other business functions. The role suits someone who thrives in a dynamic banking environment and can coordinate executive activities, business communications and administrative operations. The successful candidate must be fluent in both Japanese and English.

Key responsibilities

• Manage the GM's calendar, schedule appointments, maintain diary entries and receive and attend to clients, visitors and business partners.
• Draft, prepare and coordinate reports, correspondence, presentations and other documents, with proper filing and record management.
• Review and prioritize incoming correspondence, flagging urgent or sensitive matters and escalating them to the GM.
• Arrange business lunches, dinners and corporate hospitality events, including reservations and logistics.
• Prepare travel itineraries, trip documentation, travel authorizations and expense claims, ensuring accuracy and compliance.
• Facilitate the flow of information across departments and external stakeholders, and coordinate internal and external meetings, including agendas, logistics and travel arrangements.
• Provide Japanese-English translation support for documents, correspondence and presentations, and act as a liaison with Head Office on general administration matters.
• Carry out additional administrative, coordination or project-related tasks as assigned.

Required profile

• Proven experience supporting senior executives, ideally in banking, financial services or a multinational corporation.
• Demonstrated experience in executive secretarial support, office administration, executive assistance or corporate coordination.
• Diploma or degree in Business Administration, Management, Human Resources or a related discipline.
• Fluency in Japanese and English.
• High level of professionalism, discretion and attention to detail with confidential information.

Required skills

• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Virtual meeting platforms such as Microsoft Teams, Zoom and Webex.
• Excellent organization, multitasking and communication skills in a multicultural environment.

Visa sponsorship is not available; only shortlisted candidates will be contacted. The advert is placed by JAC Recruitment Pte. Ltd.