Executive / Senior Executive - Administration Team

About the role

Tembusu College, a residential college at NUS University Town, is looking for a proactive and resourceful Executive / Senior Executive to join its Administration Team. The post holder works closely with internal and external stakeholders to support academic programmes, student engagement, residential life and daily College operations.

Key responsibilities

• Alumni, student engagement and residential life: lead alumni engagement and advancement initiatives; manage Ambassador Programmes and the NUS Student Work Scheme (NSWS); support student discipline matters and policy compliance; coordinate residential life programmes and related communications.
• Outreach, student development and academic administration: organise outreach such as NUS Open Day, career fairs, talks and school visits; recruit, train and coordinate student ambassadors and develop promotional materials; support UTCP completion administration and overseas field courses and learning trips.
• Facilities and fire safety: act as College Fire Safety Coordinator, oversee facilities maintenance and space planning, prepare the annual space review report, track assets and support incident reporting through AIMS.
• General administration: plan and coordinate College events and special projects, lead Open House programmes, manage communication channels including the hotline, provide covering support for the BOSS IPTel telephone system and carry out other duties as assigned.

Required profile

• A recognised university degree.
• Strong written and verbal communication, interpersonal and stakeholder management skills.
• Good organisational skills with attention to detail, and the ability to multitask, prioritise and meet tight deadlines.
• A proactive, adaptable and collaborative team player.

Required skills

• Proficiency in Microsoft Office applications.
• Relevant IT and data management skills, including website and database administration and technical support.