Gallery Assistant

About the role

Gajah Gallery is looking for a proactive Gallery Assistant to support the Gallery Director in daily operations. The role combines administrative, secretarial and operational duties in a fast‑paced art environment, requiring strong organisation and discretion.

Key responsibilities

• Provide comprehensive administrative support: manage calendars, schedule meetings, arrange travel, and prepare correspondence, reports and presentations.
• Maintain physical and digital filing systems, including confidential documents, and track project tasks and deadlines.
• Coordinate communications with artists, collectors, institutions and partners on behalf of the Director.
• Assist in planning, coordinating and executing exhibitions, events and special projects.
• Support procurement, vendor liaison, office administration and gallery inventory records.
• Identify and resolve day‑to‑day operational issues, escalating when necessary.
• Undertake ad‑hoc duties and projects as assigned, always preserving confidentiality.

Required profile

• Diploma or Bachelor’s degree in Arts Management, Business Administration, Communications or a related field.
• 1–2 years of experience in an administrative, executive‑assistant or gallery support role.
• Excellent written and verbal English communication.
• High level of professionalism, discretion and attention to detail.
• Strong initiative, problem‑solving ability and capacity to work independently.
• Proficiency with Microsoft Office Suite and Google Workspace.

Required skills

• Microsoft Office Suite
• Google Workspace
• Adobe Creative Suite (preferred)
• CRM systems (preferred)

What we offer

• Competitive salary of SGD 2,500–3,000 per month.
• Full‑time permanent position based in Singapore.
• Opportunity to work closely with artists and curators in a dynamic gallery setting.