HR & Office Administrator

About the role

The HR & Office Administrator supports both human‑resources functions and day‑to‑day office operations, ensuring a smooth, compliant, and engaging workplace for our Singapore team. Working closely with the global HR team, you will help deliver a positive employee experience while maintaining efficient administrative processes.

Key responsibilities

• Maintain accurate employee records in the HRIS and generate HR metrics and dashboards.
• Coordinate recruitment across Asia, manage job postings, candidate scheduling, and agency relationships.
• Administer the applicant tracking system (ATS) and identify process improvements.
• Oversee onboarding, prepare employment documentation, and facilitate new‑hire orientation.
• Support payroll inputs, variable changes, and benefits administration, including insurance and wellness programs.
• Ensure compliance with Singapore employment regulations, MOM requirements, CPF contributions, and employment pass documentation.
• Maintain employee files in line with data‑privacy and record‑retention policies.
• Assist with employee handbook updates, leave administration, and health‑and‑safety practices.
• Provide internal communications support, coordinate training sessions, team meetings, and employee events.
• Manage day‑to‑day office operations, vendor relationships, and building‑management coordination.

Required profile

• Strong organisational and time‑management abilities with high attention to detail.
• Proven capability to handle multiple priorities in a dynamic environment.
• Working knowledge of Singapore employment practices and HR compliance requirements.
• Excellent interpersonal and communication skills, with a professional and discreet approach.

Required skills

• HRIS (Human Resources Information System) proficiency.
• Applicant Tracking System (ATS) administration.
• Payroll system handling.
• Familiarity with Singapore labour legislation and MOM guidelines.