HR & Office Coordinator

About the role

Vanity Group, part of the La Bottega Collective, is a creative hub of design, development, manufacturing and marketing for the global hospitality industry, with offices in Singapore, Sydney, London, Shanghai and Dubai. Reporting to the VP – SEA, the HR & Office Coordinator supports the wider operations of the Asia region (excluding China) starting in early January 2027. The role covers morning office setup, contractor meet-and-greets, supply ordering, supplier meetings, office social events, and HR support such as interview scheduling, candidate screening and onboarding.

Key responsibilities

• Recruitment: screen candidates, schedule interviews, meet and greet them, and manage onboarding from screening to official start
• Maintain job descriptions and employee records for the Asia region, and manage quarterly gifting, birthdays, anniversaries and new starter boxes
• Support OH&S compliance and office sustainability initiatives
• Office administration: run AM/PM opening and closing checklists, update the LBC supplier list and service agreements, order supplies and groceries, and research external events (venue hire, catering)
• Help with budgets and forecasting for the new financial year, and automate ordering where possible
• Kitchen setup: run the snack bar, welcome guests to staff meetings and arrange simple catering for internal and external events
• Stakeholder management: collaborate with cross-functional teams, communicate delays to senior management with solutions, and coach and give feedback to the team

Required profile

• Previous experience in a similar role is desirable
• Relevant administrative experience
• Positive relationships with internal and external stakeholders, strong interpersonal and communication skills
• Attention to detail, ability to multitask and proactive on ad hoc tasks such as office clean-ups and events

Required skills

• MS Office and Outlook, with the ability to book meetings and events in calendar invites

What we offer

• Discounts and gifts from in-house and partner skincare and haircare brands, including APPELLES and KEVIN.MURPHY
• Discounts with local and international hotel partners
• Birthday leave
• 10% off at the Virgin Active fitness partner
• Referral bonus scheme worth up to $1000AUD