HR/Admin Executive

About the role

An organised and proactive HR/Admin Executive is sought to support the day-to-day running of a Singapore office. Reporting to HR, the role covers office administration and facilities, company events and employee activities, and basic HR and finance administration, with occasional support to management.

Key responsibilities

• Manage daily office administration, monitor and replenish supplies and pantry items, and coordinate vendors, service providers and building management on cleaning, maintenance and repairs
• Obtain quotations, coordinate purchases and follow up on deliveries and service arrangements
• Maintain administrative records, vendor contacts and office documentation, and respond to employee requests about facilities and supplies
• Support company events, team activities and celebrations by coordinating venues, catering, vendors, logistics and materials, and assisting with internal communications
• Prepare onboarding materials, coordinate workstation readiness and maintain employee records
• Prepare monthly payroll, including salary adjustments, allowances, claims and deductions; prepare and coordinate CPF and other statutory submissions; maintain payroll records and assist with payroll queries
• Help collect invoices and receipts for Finance, and coordinate purchase requests, expense documentation and payment follow-ups
• Occasionally support management with meeting schedules, calendars, travel bookings and expense claims, and assist with office projects

Required profile

• Relevant experience in office administration, facilities coordination or a similar support role
• Prior experience preparing Singapore payroll and handling CPF submissions is an advantage
• Experience supporting company events, basic HR or finance administration, or managing management schedules is an advantage
• Good organisational skills, attention to detail and ability to manage multiple tasks and meet deadlines
• Proactive, dependable and able to handle confidential information professionally

Required skills

• Good written and spoken English and Mandarin
• Ability to coordinate with colleagues, vendors and building management