Legal Secretary

About the role

An established international law firm is seeking an experienced Legal Secretary in Singapore to provide comprehensive administrative and secretarial support to its legal professionals. The role coordinates administrative processes, client matters and day-to-day operations, working closely with lawyers and internal stakeholders.

Key responsibilities

• Provide secretarial and administrative support to partners, associates and legal teams.
• Coordinate legal matter administration, including client onboarding, documentation, file maintenance and closing procedures.
• Maintain accurate records, filing systems and documentation.
• Manage calendars, coordinate meetings, prepare materials and liaise with clients and internal stakeholders.
• Support matter administration, including document preparation, deadline tracking and coordination of related activities.
• Assist with billing and financial administration, such as invoice preparation and monitoring of outstanding payments.
• Prepare reports and supporting documentation for financial and operational reviews.
• Assist with business development, including presentations, proposals and client-facing materials.
• Coordinate internal meetings, client events and other administrative arrangements.
• Support the preparation, formatting and proofreading of legal documents.
• Liaise with internal departments and external stakeholders.

Required profile

• Proven experience from a legal or professional services background.
• Minimum 5 years of relevant secretarial or administrative experience, preferably in a law firm or professional services environment.
• Prior experience supporting senior professionals or multiple stakeholders is advantageous.
• Strong organisational and time management skills, excellent written and verbal communication, and discretion with confidential information.

Required skills

• Proficiency in Microsoft Office applications.
• Comfortable working with digital document management tools.
• Familiarity with legal administrative processes, documentation and billing procedures is advantageous.