Legal Secretary

About the role

Clyde & Co is seeking a Legal Secretary for a full-time, permanent position in a close-knit practice in Singapore. Working at Partner level, you will help keep the practice running smoothly through client file management, billing and financial administration, client relationship and business development coordination, diary and travel management, and document production. You will work alongside two other secretaries, reporting to the Legal Support Team Leaders and the Legal Support Manager, Asia.

Key responsibilities

• Coordinate diaries, meetings and travel, and manage calls and correspondence with clients and colleagues.
• Prepare and organise documents, client files and trial bundles, including scanning, printing and archiving.
• Support billing and financial administration, including draft bills, invoices, disbursements and expense claims.
• Assist with e-litigation filings, circulate court documents, track hearing dates and carry out cause book searches.
• Maintain spreadsheets and prepare reports, and help coordinate client relationship and business development activities.
• Prioritise deadlines and provide flexible support with ad hoc tasks, including occasional reception cover and errands.

Required profile

• Proven legal secretarial experience supporting senior lawyers, including at Partner level; Personal Assistant experience is an advantage.
• A recognised secretarial qualification and a strong academic record.
• Clear communication and organisation skills, with the ability to balance priorities and meet deadlines.
• A calm, professional approach, sound discretion and a commitment to confidentiality.

Required skills

• Proficiency in Outlook, Word, Excel and PowerPoint.
• Accurate typing of 60+ wpm.
• Strong spelling, grammar and legal terminology, with a keen eye for detail.