Office Administration Coordinator – 1 Year Contract

About the role

The Office Administration Coordinator ensures smooth day‑to‑day operations of the office, handling administrative, procurement and coordination tasks that support employees and visitors.

Key responsibilities

• Coordinate onboarding essentials for new hires, including photo‑taking, access cards, lockers and welcome bags; conduct Day 30 and Day 60 check‑ins.
• Manage access card refreshes and removals for leavers.
• Source and order pantry supplies, stationery, branded merchandise and raise Purchase Requisitions in Oracle; process vendor invoices.
• Liaise with vendors for toner, drum replacements, vending machine top‑ups and fault rectification.
• Handle daily letterbox collection, courier services and oversee festive decorations in collaboration with the Facility team.

Required profile

• Diploma or equivalent qualification.
• 3–5 years experience in administrative, office support or customer service roles, preferably in a manufacturing environment.
• Basic to intermediate proficiency with Microsoft Office (Word, Excel, Outlook).
• Familiarity with procurement processes and raising Purchase Requisitions in Oracle.
• Strong organisational ability, independent work style and proactive problem‑solving.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Oracle – Purchase Requisition module