Office Assistant – Project Coordination & Admin

About the role

Design CliniQ is seeking an Office Assistant to support daily project coordination and administrative tasks for its interior design and construction projects. You will help keep projects on track, maintain office resources, and ensure accurate documentation.

Key responsibilities

• Provide administrative support to coordinate ongoing projects and ensure timely completion.
• Manage pantry orders, stationery supplies, and Taobao purchases.
• Schedule and coordinate office maintenance activities, including air‑conditioning servicing and cleaning.
• Organise meetings, site appointments and team schedules as needed.
• Prepare, organise, and maintain accurate project documents and records.
• Liaise with internal teams, suppliers and subcontractors to facilitate communication.
• Track project progress and update status reports.
• Assist with quotations, invoices and basic project documentation for finance operations.
• Support Finance and HR with filing, organising and simple data‑entry tasks.
• Adapt to role changes, potentially transitioning to an Admin Executive or Personal Assistant position.

Required profile

• Basic administrative or project coordination experience preferred.
• Proficient in Microsoft Office applications (Excel, Word, Outlook, OneNote).
• Strong communication and organisational skills.
• Ability to multitask, work independently and pay close attention to detail.
• Singaporean, Permanent Resident or Long‑Term Visit Pass holder preferred.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft OneNote

What we offer

• 5‑day work week (Monday to Friday), 10:00 AM – 7:00 PM.
• Competitive salary ranging from SGD 1,800 to SGD 2,500 per month, based on experience.