Office Manager – EPC & Petrochemical Operations

About the role

We are looking for an agile and highly organized Office Manager to lead operations at our Singapore headquarters. You will serve as the central administrative hub, supporting fast‑moving commercial trading desks and senior technical leaders deployed to regional projects across Southeast Asia.

Key responsibilities

• Executive Support & Expat Mobilization: manage end‑to‑end relocation, housing and travel logistics for senior expatriates and engineering staff posted to Indonesia; coordinate EP, S Pass and executive work pass applications with MOM.
• Office Operations: establish and oversee daily office workflows, local procurement, service contracts, administrative budgets and vendor relationships for the newly set‑up Singapore office.
• HR & Payroll Support: administer the full employee lifecycle (onboarding, leave tracking, records); process monthly payroll, CPF contributions and statutory submissions.

Required profile

• Significant experience in office administration, executive support or operations within EPC, Oil & Gas or Maritime sectors.
• Proven track record managing high‑touch corporate travel and relocation logistics for senior managers.
• Practical knowledge of Singapore Employment Act, CPF and MOM work‑pass processes.
• Resourceful, proactive mindset with ability to build new operational processes in a fast‑paced environment.
• Diploma or degree in Business Administration, HR or a related discipline.

Required skills