Office Manager – Singapore

About the role

Our client, a leading global investment firm, is seeking an experienced Office Manager to lead day‑to‑day workplace, facilities and corporate services operations at its Singapore office. This hands‑on role requires a proactive individual who can thrive in a fast‑paced environment while maintaining a professional and diplomatic demeanor.

Key responsibilities

• Oversee daily office operations to ensure a professional, efficient, and well‑maintained workplace.
• Manage facilities and soft services including cleaning, maintenance, security, pantry, supplies, mailroom and courier services.
• Coordinate relationships with external vendors, service providers, landlords and building management.
• Plan and execute preventive and reactive maintenance, office repairs and workplace improvement projects.
• Support corporate services such as office administration, procurement, access management and employee workplace needs.
• Maintain office policies, procedures, documentation and vendor contracts.
• Assist with business continuity, safety, emergency preparedness and crisis management initiatives.
• Partner with internal stakeholders and regional teams on onboarding/offboarding and ad‑hoc projects.
• Organise internal meetings, corporate events and other office‑based activities.
• Monitor service delivery, operational expenditure and vendor performance to improve efficiency and experience.

Required profile

• Minimum 10 years of experience in office management, corporate real estate or related fields, preferably within financial services or consulting.
• Strong organisational abilities and capacity to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills for working with teams at all levels.
• Flexibility to adapt to changing priorities and work beyond standard hours when required.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft PowerPoint.