Office Operations Executive

About the role

The Office Operations Executive will oversee the day‑to‑day facilities and service functions of the office block, ensuring a safe, clean and well‑maintained environment for all users. This role coordinates preventive maintenance, vendor activities and internal communications to support smooth office operations.

Key responsibilities

• Manage hard services, including the Planned Preventive Maintenance (PPM) calendar for mechanical, electrical and plumbing systems, and ensure contracts are in place.
• Coordinate fire safety compliance, act as Fire Warden, and manage access for base‑building vendors.
• Oversee soft services such as cleaning, monitor vendor performance against KPIs, and handle attendance and training of cleaning staff.
• Validate plant maintenance schedules and support additional maintenance requirements.
• Facilitate security, coffee machine, water dispenser and pest‑control maintenance for Block A.
• Provide reception and mail services, manage visitor access, courier pick‑up and mail sorting.
• Conduct daily site walks, identify faults, and manage repair requests by engaging vendors, scheduling inspections and confirming issue resolution.
• Maintain pantry and office supplies, ensuring timely stocking and orderly storage.

Required profile

• Experience in facilities or office operations management.
• Knowledge of preventive maintenance processes and fire safety procedures.
• Ability to coordinate with internal teams and external vendors.
• Strong communication and documentation skills.

Required skills