Office Operations Manager

About the role

Nexstrom, a Singapore-based deep-tech company growing single-crystal 2D semiconductor wafers, is looking for a highly driven, resourceful and independent Office Operations Manager. This is not a traditional office administration role: the ideal person takes initiative, identifies problems and opportunities without being asked, and wears multiple hats across procurement, supplier management, finance support, office administration and general business operations.

Key responsibilities

• Procurement and vendor management: sourcing quotations, issuing purchase orders, coordinating suppliers, liaising with vendors and service providers, and handling shipping, logistics, customs clearance and procurement documentation.
• Office and business operations: day-to-day office administration, coordination with external service providers and contractors, support for employee onboarding and company activities, and improvement of internal processes.
• Finance and corporate administration: invoice processing, payment preparation, expense claims, bookkeeping, liaison with accountants, auditors, banks and corporate service providers, and support for budget tracking, grants, insurance, contracts and corporate documentation.
• Laboratory and facilities support (good to have): maintenance, repairs, utilities, equipment servicing, landlord and building management liaison, and support for facility improvements or office expansion.

Required profile

• Diploma or Bachelor's degree in Business Administration, Operations Management, Finance, Engineering or a related field.
• Hands-on experience in operations, procurement or administration; capability, initiative and execution are valued over years of experience.
• Strong organisational, communication and problem-solving skills, able to manage multiple priorities independently.
• Experience in startups or small, high-growth organisations is a strong advantage; prior exposure to laboratory operations, facilities management, engineering or manufacturing is advantageous but not required.

Required skills

• Comfortable with Microsoft 365, accounting or procurement systems.
• Active use of AI, automation and digital tools to streamline processes.

What we offer

• A competitive package with AWS, performance bonus, medical and insurance coverage.
• A team with direct access to industry experts from TSMC, imec and Applied Materials.
• Company backed by Xora Innovation, SEEDS Capital and Foothill Ventures, with US$15M raised.