Procurement & Purchasing Assistant (Temporary)

About the role

Join a dynamic procurement team where you’ll support the end‑to‑end purchasing process and work closely with internal stakeholders and vendors to ensure orders are processed accurately and delivered on time. This is a hands‑on opportunity for someone with experience in purchase order processing, purchasing or order administration who enjoys working in a structured and fast‑paced environment.

Key responsibilities

• Review purchase requisitions for completeness and accuracy, following up on any discrepancies with the relevant stakeholders.
• Identify and liaise with suitable vendors on pricing, product availability and delivery schedules.
• Review vendor quotations and benchmark prices against historical purchasing records.
• Maintain and update relevant price lists.
• Create new items and process purchase‑related information in SAP.
• Support new vendor onboarding, including vendor and SAP account creation processes.
• Assist with EHS assessments for new vendors where required.
• Communicate and negotiate with vendors to achieve competitive pricing and favourable purchasing terms.
• Process purchase requisitions into Purchase Orders (POs) and manage change orders within the required turnaround time.
• Ensure POs receive the appropriate approvals and are issued to vendors and requesting users promptly.
• Follow up with vendors on order fulfilment, shipment and delivery timelines, including expediting urgent orders when required.
• Respond to stakeholder enquiries regarding order status, changes and cancellations.
• Support quarterly stock‑taking activities.
• Provide backup support to team members during planned and unplanned leave.
• Perform other procurement and administrative duties as assigned.

Required profile

• Relevant experience in procurement, purchasing, order processing or purchase order administration.
• Familiarity with SAP or similar procurement systems (advantageous).
• Good attention to detail with strong organisational and follow‑up skills.
• Ability to communicate effectively with vendors and internal stakeholders.
• Comfortable handling multiple orders and priorities in a structured work environment.

Required skills

• SAP (or similar procurement system)