Project Administrator & Document Controller

About the role

We are looking for a proactive Project Administrator and Document Controller to support our project managers and site teams in Singapore. The role involves handling project documentation, coordinating administrative tasks, and ensuring smooth communication among stakeholders.

Key responsibilities

• Provide administrative and coordination support to project managers and site teams.
• Prepare, organize, and maintain project documents, reports, and records.
• Assist in tracking project progress, schedules, and deadlines.
• Coordinate with clients, subcontractors, and suppliers on project‑related matters.
• Manage purchase orders, delivery orders, and invoices for project items.
• Arrange meetings, prepare minutes, and follow up on action items.
• Support manpower deployment and maintain attendance/HR records for project staff.
• Ensure compliance with company policies, safety standards, and project requirements.
• Perform general administrative duties such as filing, data entry, and correspondence.

Required profile

• Diploma or relevant qualification in Business Administration, Project Management, or a related field.
• Prior experience in project administration or site administration is preferred.
• Strong organisational and multitasking abilities with attention to detail.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).

What we offer

• Competitive monthly salary ranging from SGD 3,000 to SGD 3,500.
• Full‑time permanent position based in Singapore.
• Opportunity to work on diverse projects with a dynamic team.