Purchasing Assistant – 12‑Month Contract

About the role

We are looking for a motivated and detail‑oriented Purchasing Assistant to support daily procurement activities on a 12‑month contract. You will work closely with the Purchaser, internal teams and suppliers to ensure cost‑effective and timely acquisition of goods and services while complying with company policies.

Key responsibilities

• Assist the Purchaser with sourcing, obtaining quotations and comparing pricing, delivery schedules and commercial terms.
• Prepare and process purchase requisitions, purchase orders and related documentation accurately.
• Liaise with suppliers to follow up on quotations, order confirmations, delivery schedules and shipment status.
• Coordinate with internal departments to clarify purchasing requirements and support inventory replenishment.
• Maintain purchase records, supplier information and price lists; monitor outstanding orders.
• Prepare procurement forms, memos, justifications and reports for management review.
• Support the Logistics team with administrative and operational duties as assigned.

Required profile

• Diploma, NITEC, Higher NITEC or equivalent in Business Administration, Supply Chain, Procurement, Logistics or related field.
• Fresh graduates with a strong interest in procurement are welcome.
• Good communication and interpersonal skills for effective liaison with suppliers and internal stakeholders.
• Organised, meticulous and able to manage multiple tasks and deadlines.
• Strong follow‑up skills and attention to detail.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Outlook.
• Familiarity with ERP systems or purchasing software (advantage).