Secretariat Manager

About the role

We are seeking a seasoned Secretariat Manager to join a highly respected organisation in Singapore. You will work closely with senior management and the Board, providing expert advice on legislative matters and overseeing all company secretarial functions.

Key responsibilities

• Assist the Head of Department in developing and implementing corporate governance strategies and policies.
• Monitor and advise the Board and senior management on legislative matters related to governance.
• Manage full‑spectrum secretarial duties, including company incorporations, statutory registers, and preparation of directors’ and shareholders’ resolutions.
• Organise and support Board, Committee and Shareholder meetings, ensuring efficient logistics and accurate minutes.
• Prepare comprehensive meeting papers to facilitate informed decision‑making.
• Ensure ongoing compliance with statutory, regulatory, constitutional, and internal policy requirements.
• Support annual report preparation, drafting corporate governance sections and shareholder communications.
• Handle ACRA filings for Singapore entities and other statutory filings overseas as needed.
• Draft SGX announcements and post them on SGXNet in line with regulatory obligations.
• Liaise with internal teams, overseas offices, regulators and third‑party service providers on secretarial matters.

Required profile

• Membership with ICSA (Institute of Chartered Secretaries and Administrators) or CSIS (Chartered Secretaries Institute of Singapore) is essential.
• Minimum 8 years of relevant experience in corporate secretarial firms or in‑house secretarial departments of listed companies.
• Proven experience in both public listed companies and professional services environments.
• Strong technical competence with a thorough working knowledge of the Companies Act, SGX Listing Manual and related regulatory requirements.

Required skills

What we offer

• Opportunity to shape governance strategies in a respected organisation.
• Collaborative environment working directly with senior leadership and the Board.