Senior Assistant Manager – Facility Management

About the role

The Senior Assistant Manager will provide administrative and office support to the Facilities Management (FM) team, ensuring smooth operations within a hospital environment. You will drive administrative strategies, maintain compliance with hospital policies, and support audit requirements.

Key responsibilities

• Oversee administrative processes for the FM department, including procurement, filing, payments and billing.
• Plan and lead administrative duties, ensuring timely meeting submissions and preparation of data/KPIs for reporting.
• Act as administrative liaison for IHAM system matters (accounts management, asset registry) with MOHH representatives.
• Assist the FM Head of Department in organising meetings, briefings and other administrative support.
• Organise office records, files, memorandums and maintain shared information folders and FM assets.
• Quality‑check incoming documents such as operation maintenance manuals and as‑built drawings from project teams.
• Maintain up‑to‑date master lists of quality records, SOPs and inventory.
• Participate in and support audits (IT/DP & FM CSA, MOH Licensing, ISO45K, etc.).
• Collaborate with the FM Contract Management Team to meet audit compliance needs.

Required profile

• Degree preferably in Facility Management, Engineering or Business Management.
• Minimum 3 years of experience in the building industry with relevant administrative experience in large organisations.
• Strong verbal and written communication skills.
• Experience with contracts, financial, quality and facilities‑management principles.
• Problem‑solving, critical‑thinking and analytical abilities.
• Ability to multi‑task and work under tight timelines.
• Excellent organisational skills.

Required skills

• Microsoft Office