Senior Executive – Academic Administration

About the role

The School of Biological Sciences at Nanyang Technological University seeks a Senior Executive to manage student‑related processes, coordinate events, and support academic programmes. This role is pivotal in ensuring smooth administration for undergraduate and postgraduate activities.

Key responsibilities

• Process Leave of Absence (LOA) and Short LOA applications in line with university policies.
• Monitor student cases involving academic warnings, terminations, withdrawals, special needs, and missing‑in‑action situations, providing advice and administrative support.
• Support planning and execution of outreach, recruitment, and engagement events such as Open House, Tea Parties, school visits, Science Discovery Camp, and Convocation.
• Coordinate event logistics, including registration, communications, venue setup, catering, and stakeholder liaison.
• Manage undergraduate admissions and scholarship interview processes, from scheduling to record‑keeping.
• Provide administrative assistance for Final Year Project assessments, including venue, IT support, thesis archiving, and faculty hour tabulation.
• Administer academic programme activities (e.g., Accelerated Poly Pathway Programme), handling course registration, fee collection, certificate issuance, and exam administration.
• Maintain accurate student, programme, and examination records, ensuring compliance with university regulations.

Required profile

• Bachelor’s degree from a recognised university; fresh graduates are welcome.
• Polytechnic diploma with relevant work experience may also be considered.
• Knowledge of academic administration processes, student lifecycle management, and event coordination within a higher‑education setting.
• Preferably 2–4 years of relevant administrative experience in student services, admissions, or programme administration.
• Strong organisational, coordination, and multitasking abilities.

Required skills

• Proficiency with Microsoft Office applications.
• Familiarity with database systems.