Senior Executive (Admin & Operations Support)

About the role

The Republic of Singapore Navy (RSN) is looking for a Senior Executive to provide comprehensive administrative and operational support to the Head Naval Operations. Reporting directly to the Head Naval Operations, you will oversee registry documentation, procurement, asset management, personnel administration and financial workflows, while also delivering executive secretarial support to senior leadership.

Key responsibilities

• Maintain the systematic management of all incoming and outgoing departmental documentation through the registry.
• Oversee procurement of office supplies and conduct stock takes of accountable items for the leadership team and the registry.
• Manage administrative processes including record maintenance, Defence Executive Officer (DXO) recruitment support, staff ranking and performance management, onboarding and offboarding, and support for NSmen in-camp training (ICT).
• Govern financial workflows as Alternate Finance Officer, acting as Requestor, Unit Resource Officer (URO) and Acceptance Officer (AcO) in line with finance policies.
• Automate general administration tasks using basic AI tools, such as generating write-ups or tracking case statuses.
• Plan and coordinate departmental events, including promotion certificates and the Singapore Armed Forces (SAF) Day re-dedication ceremony.

Required profile

• Educated in Business Administration, Human Resources or a related field (preferred).
• At least 5 years of relevant experience in general administration.
• Prior experience in secretarial duties and financial administration is advantageous.
• Strong communication and interpersonal skills, and the ability to engage professionally with a diverse range of stakeholders.

Required skills

• Proficiency in Microsoft Excel for data compilation.
• Demonstrated experience using enterprise systems for document filing, manpower, finance or logistics management.

Only shortlisted candidates will be notified.