Senior Executive – Administrative Support

About the role

The Research Centre for Residue and Toxic Industrial Waste Management (TREASURES) at NTU is looking for a proactive Senior Executive to provide comprehensive administrative and secretariat support to the centre’s leadership. This role ensures smooth day‑to‑day operations, handling calendars, meetings, travel, and stakeholder communications in a fast‑moving research environment.

Key responsibilities

• Manage and coordinate calendars, appointments, and travel arrangements for senior staff.
• Provide day‑to‑day secretariat support, including minute‑taking, data gathering, report preparation and presentation slide creation.
• Organise events, meetings and special projects as required.
• Assist in preparing and collating management reports, ensuring clarity and conciseness.
• Maintain productive relationships with internal and external stakeholders, acting as a liaison on behalf of TREASURES.
• Handle confidential and sensitive information with the highest level of discretion.
• Support administrative tasks such as budget tracking, asset management and office space coordination.

Required profile

• Bachelor’s degree from a recognised institution.
• 3–4 years of experience in a similar administrative role within a large, complex organisation.
• Strong organisational and time‑management abilities with high attention to detail.
• Excellent verbal and written communication skills.
• Proven ability to maintain confidentiality and handle sensitive information.
• Proactive, resourceful and adaptable approach to work.

Required skills

• Proficiency in Microsoft Office applications.