Senior Executive Assistant - OT Elective Care

About the role

Woodlands Hospital, a next-generation integrated acute and community hospital in Singapore, is looking for two highly competent and experienced Executive Assistants to support clinicians in the OT department of Elective Care Enterprise. The role suits a mature professional who can bring structure, precision and calm to senior leadership work, operating independently while managing several time-sensitive priorities.

Key responsibilities

• Provide proactive, reliable executive support to clinicians and the clinician leadership team, anticipating needs and acting as a discreet gatekeeper of requests and information.
• Manage complex calendars, meetings and travel, and prepare agendas, briefing papers, presentations and accurate minutes, tracking decisions and action items.
• Liaise between senior leadership, internal teams and external stakeholders, keeping communication clear and professional.
• Support approved projects, committees and cross-functional initiatives by monitoring timelines, deliverables and dependencies.
• Handle confidential information with discretion, write clear professional communications, and represent the organisation and senior leadership professionally.
• Use digital tools to manage schedules and documents, keep records organised and suggest improvements to administrative processes.

Required profile

• Experience supporting senior leaders in complex, fast-paced and/or highly regulated environments.
• Strong organisational and planning skills, able to manage multiple priorities independently.
• High level of discretion, emotional intelligence and professional judgement.
• Willingness to support time-sensitive requests and occasional after-hours demands.

Required skills

• Proficiency in common productivity and collaboration tools such as email, calendars, document preparation and presentations.
• Excellent written communication with attention to grammar, tone and accuracy.