Senior Executive (Creative Wellbeing & Learning & Outreach)

About the role

The Gallery is seeking a Senior Executive passionate about art, wellbeing and community engagement to support its Creative Wellbeing work. The role covers end-to-end programme operations, delivery and development, including planning, scheduling, procurement, vendor management and stakeholder coordination. It also contributes to Learning & Outreach programmes when required, and aims to bring non-traditional museum-going audiences such as children, youths and school groups into the Gallery.

Key responsibilities

• Coordinate and deliver Creative Wellbeing programmes, including planning, scheduling, budget tracking, logistics, stakeholder coordination, documentation and reporting.
• Maintain accurate programme records such as agreements, contracts, budgets, purchase orders, participant information and consent documentation in line with data-protection requirements.
• Coordinate communications, schedules and deliverables with internal teams and external stakeholders such as education facilitators, artists, educators, healthcare professionals and social service practitioners.
• Provide support for ad hoc tasks and other Learning & Outreach programmes when required.
• Coordinate procurement, including quotations, purchase orders, invoicing and vendor follow-up.
• Organise surveys, interviews and other data collection for programme evaluation and support improvements.
• Help develop learning resources, participatory activities and engagement strategies for children and youths.

Required profile

• At least 2-3 years of relevant experience in education, arts and culture, community engagement, social services, youth development or wellbeing.
• Experience coordinating schedules of multiple stakeholders and managing projects within tight timelines and budgets.
• Cultural sensitivity and understanding of diverse stakeholders, including children, youths, educators and healthcare professionals.
• Proactive, resourceful and able to handle multiple projects at once.
• Ability to work outside standard business hours, including evenings and weekends, when necessary.

Required skills

• Proficiency in Microsoft Office Suite and digital scheduling tools.
• Strong written and verbal communication skills.